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Per diem allowances in Belgium

Two kinds of per diems are available to employees of Belgian companies: the domestic per diem, for trips within the country, and the foreign per diem, for trips taking place outside of the country.

Domestic Per Diem

Employees can receive a daily lump sum based on the duration of their business trip and an additional amount for lodging. The amount paid for lodging is higher if they stay in a hotel and lower if they stay with a friend or relative.

Daily allowance in Belgium

The daily allowance amount for business trips within Belgium is €20,39 starting with December 1st, 2023.

The following conditions must be met:

  • the business trip lasts at least 6 hours;

  • the employee must be travelling to a location more than 25 km from the centre of the commune where they reside;

  • the employee does not receive any other compensation for meal costs.

The maximum monthly daily allowance is 16 x €20,39 = €326,24.

Overnight allowance in Belgium

For overnight trips in Belgium, a lodging allowance of €152,99/night can be paid.

The following conditions must be met:

  • the employee must be travelling to a location more than 75 km away;

  • the hotel cost is not being otherwise reimbursed.


Foreign Per Diem

When employees are travelling abroad for business, they may also be entitled to a per diem. The maximum tax-free amount of this per diem varies by country and based on the following categories:

  • Category 1 (Short trips) - trips of 30 days maximum

  • Category 2 (Long trips) - trips of more than 30 days

Accommodation rates published by the government serve as a maximum rate. In case of an overnight stay, the accommodation costs will be reimbursed upon presentation of proof of payment.

Meal deductions – foreign trips

The lump sum allowances employees are paid to cover their business travel expenses abroad are composed as follows:

  • 35% - lunch

  • 45% - dinner

If either of these meals is not paid for by the employee themselves, the appropriate deduction (35% or 45%) should be made to their daily allowance.

Meal deductions do not apply to 1/2 rates - i.e. for the first and last day of travel.


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